Privacy Policy

Data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. For detailed information on the subject of data protection our privacy policy listed below this text.

Data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. The contact details can be found in the section “Information about the responsible party” in this privacy policy.

How do we collect your data?

We collect data that you voluntarily provide to us. This can be, for example, data that you enter in a contact form. Other data is collected automatically or with your consent by our IT systems when you visit the website. This is mainly technical data (e.g., Internet browser, operating system or time of the page of the page view). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure that the website is functioning without error. Other data may be used to analyse your user behaviour.  Examples of user behaviour analytics include identifying the relative proportion of time spent on each page, or which events on our calendar receive the most interest; user behaviour is anonymized before we receive it and differs from personal data in that it cannot be used to personally identify you. User behaviour is primarily used to understand what content is most interesting or helpful for our audience.

What rights do you have regarding your data?

You have the right at any time to receive information free of charge about the origin, recipients and purpose of your stored personal data. You also have a right to request the correction or request deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time in the future. You also have the right, under certain circumstances, to demand the restriction of the processing of your personal data.

Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

For this purpose, as well as for further questions, on the subject of data protection, you can contact us at any time.

Analysis tools and third-party tools

When visiting this website, your surfing behaviour may be statistically analysed. This is done mainly with so-called analysis programs. Detailed information on these analysis programs can be found in the following privacy policy.

Hosting and content delivery networks (CDN)

External hosting

This website is hosted by an external service provider (host). Any personal data collected on this website is stored on the host’s servers. Personal data can include IP addresses, contact requests, meta and communication data, contract data, contact data, names (when provided through the contact us form), website accesses and other data generated via accessing the website.

The use of the host is for the purpose of fulfilling the contract with our potential and existing supporters (Art. 6 para. 1 lit. b DSGVO) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f DSGVO).

Our host will only process your data to the extent that this is necessary for the fulfilment of its service obligations, and they follow our instructions regarding this data.

We use the following host:

Raidboxes GmbH

General notes and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and according to the legal data protection regulations as well as this privacy policy.

When you use this website, various personal data are collected.

Personal data is data with which you can be personally identified. This Privacy Policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. A complete protection of the data against access by third parties is not possible.

Note on the responsible party

The responsible party for data processing on this website is:

Hot or Cool Institute gGmbH
Quarteirsweg 4
10829 Berlin
Germany

Phone: 017661661892
E-mail: hello@hotorcool.org

The responsible party is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

Storage period

Unless a more specific storage period has been specified within this data protection statement, your personal data will remain with us until the purpose for processing the data no longer applies. If you assert a legitimate request for deletion or revoke consent for data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the deletion will take place after these reasons cease to apply.

Note on data transfer to the USA: Among other things, tools from companies based in the USA may be integrated on our website. If these tools are active, your personal data may be transferred to the US servers of the respective companies. We would like to point out that the USA is not obliged as a third country to comply with EU data protection law. US companies are obliged to hand over personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) may process your data located on US servers for surveillance purposes, servers for monitoring purposes, evaluate and permanently store your data. We have have no influence on these processing activities.

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke already given consent at any time. The legality of the data processing carried out until the revocation data processing remains unaffected by the revocation.

Right to object to the collection of data in special cases and to

Direct advertising (Art. 21 DSGVO)

IF DATA PROCESSING IS CARRIED OUT ON THE BASIS OF ART. 6 ABS. 1 LIT. E OR F DSGVO YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS SITUATION, TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO A PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED, PLEASE REFER TO THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT WHICH OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE ASSERTION. PROCESSING IS FOR THE PURPOSE OF ASSERTING, EXERCISING OR DEFENDING LEGAL CLAIMS (OBJECTION ACCORDING TO ART. 21 PARA. 1 DSGVO). WE DO NOT PROCESS YOUR PERSONAL DATA FOR THE PURPOSE OF DIRECT MARKETING.

Right of appeal to the competent supervisory authority

In the event of violations of the GDPR, data subjects shall have a right of appeal to a supervisory authority, in particular in the Member State of the habitual residence, their place of work or the place of the alleged infringement. The right of appeal exists without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to transfer data that we process automatically on the basis of your consent or in performance of a contract to yourself or to a third party in a common, machine-readable format hand over.

If you request the direct transfer of the data to another person responsible this will only be done insofar as it is technically feasible.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries, i.e., orders or requests that you send to us as the site operator utilise SSL or TLS encryption.

You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, deletion and correction

Within the framework of the applicable legal provisions, you have the right to at any time, free of charge, request information about your stored personal data, their origin and recipient and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. For this as well as other questions on the subject of personal data, you can contact us at any time.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. For this purpose, you can contact us at any time. The right to restriction of processing exists in following cases:

• If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the verification, you have the right to restrict the processing of your personal data.
• If the processing of your personal data has happened/is happening unlawfully, you may request the restriction of data processing instead of erasure.
• If we no longer need your personal data, but you wish to use it to exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of the deletion.
• If you have lodged an objection pursuant to Art. 21 (1) DSGVO, a balancing must be carried out between your interests and ours will be made. As long as it has not yet been determined whose interests outweigh interests prevail, you have the right to demand the restriction of the processing of your personal data to demand.

If you have restricted the processing of your personal data, this data – apart from its only with your consent or for the assertion, exercise or defence of legal claims or for the protection defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State are processed.

Data collection on this website

Contact form

If you send us inquiries via the contact form, the information you provide in the form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry and for the case of follow-up questions stored with us. We do not pass on this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b DSGVO, insofar as your request is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures, is necessary.

In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f DSGVO) or on your consent (Art. 6 para. 1 lit. a DSGVO) if this was requested.

The data you entered in the contact form will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for storing the data no longer applies. (e.g. after the processing of your inquiry has been completed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Inquiry by e-mail, telephone or fax

If you contact us by e-mail or phone, your inquiry, including all the resulting personal data (name, inquiry) for the purpose of processing your request, is stored and processed by us. We will not pass on this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b DSGVO, insofar as your request is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures, is necessary.

In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f DSGVO) or on your consent (Art. 6 para. 1 lit. a DSGVO) if this was requested.

The data sent by you to us via contact requests will remain with us until you have informed us of the deletion of the data. request, revoke your consent to storage or the purpose for which the data was stored no longer applies (e.g. after completion of the processing of your request). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

Social media

Instagram plugin

On this website, functions of the service Instagram are integrated. These functions are offered by Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

If you are logged into your Instagram account, you can, by clicking on the Instagram button, link the content of this website to your Instagram profile. This allows Instagram to associate your visit to this website to your user account.

We would like to point out that we, as the provider of the pages, do not have any knowledge of the content of the transmitted data and its use by Instagram. The storage and analysis of the data is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in ensuring the greatest possible visibility in the social media. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO; the consent can be revoked at any time.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission.

Details can be found here:

https://www.facebook.com/legal/EU_data_transfer_addendum

https://help.instagram.com/519522125107875  

https://de-de.facebook.com/help/566994660333381

For more information, please see Instagram’s privacy policy:

https://instagram.com/about/legal/privacy/

Analysis tools and advertising

Google Analytics

We use Google Analytics on our website to analyse the surfing behaviour of our users. The software sets a cookie on the user’s computer. If individual pages of our website are called up, the following data is stored:

• Two bytes of the IP address of the user’s calling system
• The accessed website
• The website from which the user accessed the accessed website (referrer)
• The subpages that are called from the called web page
• The time spent on the website
• The frequency of visiting the website

Google uses cookies. The information generated by the cookie about the use of the website by the user is usually transmitted to a Google server in the USA and stored there. 

We only use Google Analytics with the available IP masking procedures, i.e. with pseudonymisation of the IP address by shortening. This means that the IP address of the user is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. Generally, no clear user data (e.g. email addresses or names) is stored within the scope of our website analysis, but pseudonyms. Neither Google nor we know the actual identity of the users, but only the information stored in their profiles created by Google Analytics.

Users can prevent the storage of cookies by setting their browser software accordingly; users can also prevent the collection of the data generated by the cookie and related to their use of our website from Google, as well as the processing of this data by Google, by clicking the following link provided to download and install an available browser plugin. You can find further information on data use by Google, setting and opposition possibilities on the following web pages of Google: “Data usage by Google when you use websites or apps of our partners“; “Use of data for advertising purposes“; “Manage information that Google uses to serve ads to you“. Google will use this information on our behalf to evaluate the use of our website by users, to compile reports on the activities within this website and to provide us with further services associated with the use of this website and the use of the Internet. Pseudonymous user profiles of the users can be created from the processed data.

6.1 Legal basis of the data processing

If we ask users for their consent to the use of third-party providers, the legal basis for the processing of data is consent in accordance with Art. 6 (1) p. 1 lit. a GDPR – whereby this consent can be withdrawn at any time. Furthermore, we use Google Analytics on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. f. GDPR ).

6.2 Purpose of data processing

We use Google Analytics in order to understand the interests and demographics of our users so that we can ensure that we are able to reach our target audience and provide and organize our content in a way that suits the needs of those interested in our work.  For example, our work involves conducting research and facilitating solutions related to the transition to a sustainable society on a global level; if we were to learn from our analytics that users from specific regions are spending more time one of our web pages more than others, this may indicate an interest in users from that region in learning more about that topic which may contribute to how we prioritize our efforts in that region.

6.3 Duration of storage

Sessions and campaigns end after a specified amount of time. By default, sessions end after 30 minutes of no activity and campaigns end after six months. The time limit for campaigns can be a maximum of two years. For more information on terms of use and privacy, please visit https://www.google.com/analytics/terms/de.html. Or visit https://policies.google.com/.

6.4 Cancellation and removal options

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by this browser add-on and install it.

Opt-out cookies prevent future collection of your information when you visit this site. To prevent Universal Analytics from collecting data across different devices, you must Perform opt-out on all systems in use.

The text above was generated, and then automatically translated from the German using a software